Denair Elementary Charter Academy

Visitor Policy

For safety purposes ALL visitors, including parents, must immediately proceed to the office to check in and receive a visitor’s pass before entering campus.

Upon entering the office, visitors will need to present identification (e.g. driver's license, state issued identification card, passport), which will be scanned into the Raptor Visitor Management System. The system checks the visitor's name and date of birth for the comparison with the national database of registered sex offenders. The registered sex offender database is the only database checked by the Raptor Visitor Management System. No other data from the identification is gathered or recorded and the information is not shared with any outside agency. Once entry is approved, a badge will be issued that identifies the visitor, the date, and the purpose of his/her visit. Visitors will only need to show their ID upon the first visit. Once visitors are entered in the system, their clearance is stored in the system for the remainder of the school year.

Classroom visits must be prearranged with the classroom teacher prior to arrival. All visitors must check in the office upon departure. The visitor policy has been established to protect students and staff from the danger of an unauthorized person on campus.

Parent volunteers and chaperones are sometimes needed to accompany students on field trips and to assist in classrooms. Please contact your child’s teacher if you would like to be a classroom volunteer and/or field trip chaperone. All parent volunteers/chaperones must be cleared through the volunteer application process. Volunteer applications can be picked up in the office. The application and all necessary accompanying documents must be turned in two weeks prior to volunteering/chaperoning in order for the application to be processed and applicant cleared. Volunteer application packets not submitted two weeks prior to an event will not be processed and will result in the parent/guardian not being able to attend the event.

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